Rentals at NSRA
Facility rentals are exclusively for the use of members of the Northstar Residents Association Ltd. Please refer to the information below for details about facility space, rental fees and regulations. Rentals can be made a maximum of 90 days in advance.
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Reservation Deposit: A $50.00 Non-Refundable reservation deposit Is required for ALL rentals. This deposit will be used towards your total rental fee but will not be refunded if you cancel your rental. The reservation Deposit must be submitted at the time of application. Rental date WILL NOT be held without the reservation deposit. In lieu of a $50.00 Reservation Deposit, ALL rentals that are two (2) hours must be paid in FULL at the time of booking and are non-refundable.
Hourly Rental Fee: All rentals are subject to an hourly rental fee of $15.00 + GST for a divided room or $25.00 + GST for an undivided room. All rental fees, including Event Security Fee if applicable, and Security Deposit must be paid no less than 1 month prior to rental date. If the booking is made with less than 1 month prior to the rental date then the rental fee, event security fee and security deposit must be provided within 72 hours of booking. Failure to do so will result in rental cancellation and forfeiture of reservation deposit. All after hours rentals must be booked no less than 1 month in advance of rental date. A minimum two hours is required for all rentals.
Event Security Fee: All rentals after hours of operation are subject to a $100.00 + GST event security fee in addition to the hourly rental fee of $25.00 + GST. This includes any rentals after hour operation winter month 9:00pm and 10:00pm during the summer months.
Host Liquor Liability Insurance: If alcohol is being served/consumed you must purchase a liquor license and a Host Liquor Liability Insurance Policy, with a minimum of $2,000,000 liability coverage, and list the Northstar Residents Association Ltd. as an additional insured on the policy. Both the liquor license and the Host Liquor Liability Insurance must be provided to staff no less than 1 MONTH PRIOR to the rental date. If booking is made with less than 1 month to rental date then the liquor license and insurance must be provided within 72 hours of booking. Host Liquor Liability Insurance can be purchased through Pal Insurance Brokers www.palcanada.com. Failure to provide the liquor license and/or the Host Liability Insurance coverage within the above time frame will result in rental cancellation and loss of reservation deposit.
Security Deposit: A $250.00 pre-authorization security deposit is required for all rentals and it can only be completed by the Member that signed the rental agreement. The Pre-authorization is a temporary “hold” on your credit card. The release time depends on your credit card policies. It typically takes 30 business days for the funds to be released. The Security Deposit must be received no less than 1 month prior to rental date. If the booking is made with less than 1 month to rental date, then the security deposit must be provided within 72 hours of booking. Failure to do so will result in rental cancellation and forfeiture of the reservation deposit. Please note the following fees will be deducted from the security deposit in the event of violation:
Cleaning Fee: For any rental that does not return the rented space in pre-rental condition, a $100.00 + GST fee will be charged and deducted from the security deposit. Rental applicant will be provided a cleaning checklist and be given a pre- rental walkthrough of the space prior to taking possession of the requested space. Staff will conduct a post rental walk through after clean-up is completed.
Late Fee: A fee of $50.00 + GST per floor rented will be charged and deducted from the security deposit for any rental group that has not cleaned up and fully vacated the rental space at the time indicated in this agreement. This fee will continue to be charged for every 30 mins past the rental end time.
False Alarm Fee: A fee of $250.00 will be deducted from the security deposit as a result of a fire department false alarm call due to the use of an open source of flame, candles, or any behaviour that results in triggering the smoke detectors.
Compensatory Fees: Any damage to the rental space, facility equipment, any room, or any outdoor grounds area, whether rented or not, by the rental applicant and/or their guests will result in the deduction of fees from the security deposit to compensate for repair and or replacement costs. . Additionally, fees will be deducted from the security deposit to offset any costs associated with any extra security that may be required to deal with any unruly behaviour during the rental or any fees/fines incurred by the Northstar Residents Association as a result of negligence and/or the behaviour of the rental applicant and/or the rental applicant’s guests. Any violation of the rules, regulations and conditions of this rental agreement can and will result in the loss of the security deposit as compensation as deemed necessary by management of the Panorama Hills Community Centre and/or the Northstar Residents Association Ltd. Board of Directors.
NON-PROFIT COMMUNITY GROUPS
Special rates may apply for Non-Profit Community Groups. Proof of non-profit registration is required. Please speak to NSRA staff to inquire about eligibility.
Rental requests can be made by clicking the link “Request a Rental” on this website. Please note that a rental request does not mean a rental reservation. Staff will reply to all rental requests in 2 to 3 business days. In all cases, rental reservations must be completed in person at the Panorama Hills Community Centre by completing a rental agreement and providing a reservation deposit. For a complete list of rental rules and regulations please view a sample of our standard rental contract by clicking here. If you have any other questions please feel free to contact the Panorama Hills Community Centre at 403-226-4386.